SharePoint Online Content Analyst at Applaudo

About You

You are a detail-oriented and methodical professional with extensive experience supporting SharePoint Online environments within Microsoft 365 enterprise ecosystems. You thrive in structured environments where organization, rigorous governance, accuracy, and high-quality documentation are paramount to operational success. You are adept at handling document management and content governance activities, comfortable collaborating directly with client stakeholders, and capable of executing operational tasks within established information architecture frameworks. You demonstrate strong ownership of your work, communicate with clarity, and appreciate the critical importance of consistency, governance, and comprehensive documentation in large-scale content environments. You excel in operationally focused settings where meticulous attention to detail, structured execution, and collaborative teamwork are highly valued. You are proactive, well-organized, and proficient in supporting governance and migration initiatives with precision and discipline.

Competencies

• 2-4 years of experience working with SharePoint Online within Microsoft 365 enterprise environments.
• Hands-on experience administering SharePoint Online environments.
• Strong expertise in managing SharePoint Online libraries, content types, views, permissions, metadata structures, and indexed columns.
• Experience supporting document migration, content reorganization, archival, cleanup, or governance initiatives.
• Experience with Power Automate fundamentals, including scheduled flows, email notifications, and basic workflow automation.
• Experience using PnP PowerShell or equivalent scripting tools for inventory exports, migration support, and administrative activities.
• Basic Microsoft 365 administration knowledge.
• Strong organizational skills and exceptional attention to detail.
• Ability to work independently while strictly adhering to established governance and technical standards.
• Strong communication skills and comfort in direct interaction with client Subject Matter Experts (SMEs) and stakeholders.
• Professional English communication skills, both written and conversational.

Nice-to-have Competencies

• Microsoft 365 administration experience beyond SharePoint Online.
• Basic Azure knowledge or familiarity with Entra ID concepts.
• Experience with document management or records management systems.
• Experience configuring SharePoint Search.
• Microsoft 365 Fundamentals (MS-900) certification or equivalent.

Responsibilities

• Execute SharePoint library inventory exports and provide support for large-scale content classification activities.
• Collaborate directly with SMEs during document classification and governance review sessions.
• Perform archival, cleanup, and content organization activities across structured SharePoint environments.
• Configure SharePoint content types, indexed columns, and views in accordance with predefined architectural standards and governance guidance.
• Support migration and reorganization activities for extensive document environments.
• Build and maintain Power Automate workflows for governance reporting, scheduled notifications, and operational visibility.
• Draft and maintain comprehensive Content Governance Guides and related operational documentation.
• Ensure document organization and classification activities are executed accurately and consistently, adhering to governance standards.
• Support high-volume operational execution activities within established governance frameworks.
• Work under the architectural direction and technical guidance of senior leadership.
• Maintain disciplined execution, robust documentation practices, and meticulous attention to detail throughout all governance and migration activities.